Tighten-Up on Your Home Business Accounts Leesburg VA

With the current economic crisis, are your customers stretching out their payments or disappearing without paying off their debt to you? If so, it’s time to review the basics and art of collecting accounts receivable without damaging customer relations. First of all, remember the cardinal rule, “It’s your money and you needn’t be bashful about seeking prompt payment for your goods and services.”

Darren Koch
Steigerwald, Gordon & Koch Inc.
(703) 777-8826
891A Harrison Street, SE
Leesburg, VA
Expertises
Retirement Planning & Distribution Rules, Ongoing Investment Management, College/Education Planning, Retirement Plan Investment Advice, High Net Worth Client Needs
Certifications
NAPFA Registered Financial Advisor, AAMS, CFP®, CRPS, CFMC

Femi Shote
Asset Harvest Group, LLC
(703) 444-7819
20534 Meadow Island Place
Potomac Falls, VA
Expertises
Ongoing Investment Management, Retirement Planning & Distribution Rules, Helping Clients Identify & Achieve Goals, High Net Worth Client Needs, Professional Athletes or Entertainers
Certifications
NAPFA Registered Financial Advisor, AIF, CFP®, ChFc, CLU

Bonnie Sewell
American Capital Planning, LLC
(703) 579-7031
25038 Mineral Springs Circle
Stone Ridge, VA
Expertises
Ongoing Investment Management, Women's Financial Planning Issues, Retirement Planning & Distribution Rules, Planning Issues for Business Owners, Advising Entrepreneurs, Divorce Planning
Certifications
NAPFA Registered Financial Advisor, AIF, CFP®

Phillip Bour
BourGroup
(703) 407-6697
25925 Planting Field Drive
South Riding, VA
Expertises
Ongoing Investment Management, Cash Flow/Budgets/Credit Issues, Helping Clients Identify & Achieve Goals, Tax Planning
Certifications
NAPFA Registered Financial Advisor, CFP®

Marjorie Fox
Fox, Joss & Yankee, LLC
(703) 889-1111
1925 Isaac Newton Square, Suite 400
Reston, VA
Expertises
Ongoing Investment Management, Helping Clients Identify & Achieve Goals, Estate & Generational Planning Issues, Retirement Planning & Distribution Rules
Certifications
NAPFA Registered Financial Advisor, AIF, BA, CFP®, JD

Dean Knepper
Lifetime Financial Planning, Inc.
(703) 779-0515
208 S. King Street, Suite 201
Leesburg, VA
Expertises
Investment Advice without Ongoing Management, College/Education Planning, Middle Income Client Needs, Retirement Planning & Distribution Rules, Tax Planning, Hourly Financial Planning Services
Certifications
NAPFA Registered Financial Advisor, CFP®, CPA

Sandra Atkins
Focus Wealth Management, LTD.
(540) 931-9051
112 West Washington St. Suite 201
Middleburg, VA
Expertises
Ongoing Investment Management, Charitable Giving - Trusts & Foundations, Estate & Generational Planning Issues, Retirement Planning & Distribution Rules, Women's Financial Planning Issues
Certifications
NAPFA Registered Financial Advisor, CPA/PFS

Helen Modly
Focus Wealth Management, LTD.
(540) 931-9051
112 West Washington St. Suite 201
Middleburg, VA
Expertises
Ongoing Investment Management, Retirement Planning & Distribution Rules, Planning Issues for Business Owners, Planning Concerns for Corporate Executives
Certifications
NAPFA Registered Financial Advisor, CFP®, ChFc

Bonnie Sewell
American Capital Planning, LLC
(703) 579-7031
11921 Freedom Drive
Reston, VA
Expertises
Ongoing Investment Management, Women's Financial Planning Issues, Retirement Planning & Distribution Rules, Planning Issues for Business Owners, Advising Entrepreneurs, Divorce Planning
Certifications
NAPFA Registered Financial Advisor, AIF, CFP®

Dean Knepper
Lifetime Financial Planning, Inc.
(703) 779-0515
2325 Dulles Corner Blvd., Suite 500
Herndon, VA
Expertises
Investment Advice without Ongoing Management, College/Education Planning, Middle Income Client Needs, Retirement Planning & Distribution Rules, Tax Planning, Hourly Financial Planning Services
Certifications
NAPFA Registered Financial Advisor, CFP®, CPA

Tighten-Up on Your Home Business Accounts

Provided By: 

When Times Get Tough, Receivables Get Tougher To Collect
By Richard J. Maturi

With the current economic crisis, are your customers stretching out their payments or disappearing without paying off their debt to you? If so, it’s time to review the basics and art of collecting accounts receivable without damaging customer relations. First of all, remember the cardinal rule, “It’s your money and you needn’t be bashful about seeking prompt payment for your goods and services.”

Timely Invoices and Billing Statements
The cornerstone of your accounts receivable system is providing timely invoices and billing statements. Every day you delay, is another day you don’t get your money. It helps to know your customers’ payment cycle. If they pay once a month on the fifteenth, and you send out your invoices on the 20th, you missed their payment cycle. By timing invoicing by customer, you may receive payment early, improving cash flow dramatically. If your receivables are large enough, a bank lockbox speeds up collections by eliminating the time it takes to process receipts in-house and deliver them to your bank.

Clearly Spelled Out Terms
Make sure your terms are clearly spelled out on invoices and billing statements. The invoice establishes the existence of the debt and should contain several key bits of information to prevent any confusion should conflict arise. First of all, date your invoice. This helps your customer determine when payment should be made based on the terms (net 30, 2% discount if paid with 15 days of invoice, etc.), which should also be prominently placed on the invoice. Know the current Dun & Bradstreet industry norms for payment cycles so you do not make your terms too stringent and thus lose customers to competitors with more lenient payment terms. Make sure you provide an accurate and complete description of the goods and services received by the customer. Inventory code numbers are great for your computer but mean nothing to the customer.

Accounts Receivable Schedule
Keep a pulse on billing activity and accounts receivable. Prepare an accounts receivable schedule by customer and payment due date. When the payment does not arrive on the expected date, make a friendly call to let your customer know you appreciate their business and inquire what has delayed payment. This usually gets the check in the mail. It lets customers know that you expect payment on time and are not the one who will let things slide. It’s also a good tool to help determine if a particular customer is experiencing financial difficulty. If so, you might try to work out a payment schedule that satisfies both of you. Working with your customer through a rough patch, may make them a faithful customer for many years.

Solving Problems
Ask when you can expect payment or if there is anything you can do to help move payment along. If any problems exist, now is the time to get them solved. It may be as simple as faxing a c...

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